Free download
Free Contractor Invoice Template (PDF)
A clean, printable invoice for trades work — electricians, plumbers, HVAC techs, carpenters, painters, handymen. Itemized labor and materials, tax, payment terms, and a signature block. One page, letter size, ready to print.
No email gate, no watermark, no “upgrade to remove” nag. Built by a working tradesman because the free invoices you find on Google are either ugly, branded with someone else’s logo, or want your email before they’ll show you the file.
PDF · 1 page · Letter size · No signup, no watermark
What’s on the template
- Business name, license number, and contact block
- Invoice number, invoice date, and due date
- Customer name and job address
- Itemized labor lines (rate × hours)
- Itemized materials lines (qty × unit price)
- Subtotal, sales tax, and total due
- Payment terms (Net 14) and accepted payment methods
- Signature block for your records
When to use this template
Send an invoice the same day the work is finished. The longer you wait, the longer you’ll wait to get paid — that’s just how it works. If the job runs more than a few days, invoice in stages: deposit on signing, progress payment at the halfway point, balance on completion.
For larger jobs, the invoice should match a signed quote line-for-line. If you added work mid-job without a signed change order, expect the customer to push back when the invoice arrives.
How to use it
- 1
Download the PDF
One click, no signup. Save it to your phone or laptop and reuse it on every job.
- 2
Fill it in
Open in any PDF reader and type the fields in, or print it and fill in by hand on-site.
- 3
Send and follow up
Hand it to the customer in person, email a scan, or text a photo. Follow up at 7 and 14 days if unpaid.
Frequently asked questions
What should a contractor invoice include?
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Your business name and license number, an invoice number and date, the customer's name and job address, an itemized list of labor and materials, subtotal, tax, total due, and clear payment terms (when it's due and how to pay).
Is this contractor invoice template really free?
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Yes. Download the PDF — no email, no signup, no watermark. Print it, fill it in, hand it to the customer. Use it on every job.
Can I edit the invoice template?
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It's a printable PDF designed to be filled in by hand or in any PDF reader. If you'd rather build an invoice you can edit, save, and email, use the free TradeShield quote and invoice builder.
What payment terms should I put on a contractor invoice?
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Most contractors use Net 7 or Net 14 — payment due 7 or 14 days from the invoice date. Add a late fee clause (commonly 1.5% per month) so customers know there's a cost to dragging payment.
Do I need to charge sales tax on a contractor invoice?
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It depends on your state and the type of work. In most US states, materials are taxable but labor isn't — but rules vary. Check with your state's tax authority or your accountant for your specific situation.
Tired of paper? Build it digitally in 60 seconds.
TradeShield saves your business details, line items, and signatures so every document after the first one is faster. Free during beta.
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